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<p style="text-align: center;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 14pt;"><strong>Leave Policy</strong></span></p>
<p style="text-align: justify;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong><br />Objective</strong><strong>:</strong><span style="font-weight: 400;">&nbsp;</span></span></p>
<p style="text-align: justify;"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">The objective of the Leave Policy is to give provision to the employees to balance their personal as well as professional life. This Company HR Leave Policy is also meant to fulfill the statutory requirement regarding leave and holidays.</span></p>
<p style="text-align: justify;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong>Purpose</strong><strong>:</strong><span style="font-weight: 400;">&nbsp;</span></span></p>
<p style="text-align: justify;"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">The purpose of leave policy for employees is to lay guidelines regarding when to avail leave and the process to take leave with pay, leave without pay, Leave of absence policy and so on</span></p>
<p style="text-align: justify;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong>Eligibility</strong><strong>:</strong><span style="font-weight: 400;"> The Leave policy is applicable to all the permanent employees of the company</span></span></p>
<h3 style="text-align: center;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong>Guidelines for Leave Policy&nbsp;</strong></span></h3>
<p style="text-align: justify;"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Leave cannot be claimed as a matter of right. Any kind of leave can be granted or refused depending upon the business demands. Leave of absence from work without proper approval will call for disciplinary action. Leave meaning is to go away for something for a short period of time.</span></p>
<ul style="text-align: justify;">
<li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">The calendar year for leave is from January to December .</span></li>
<li style="font-weight: 400;" aria-level="2"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-weight: 400;">All leave records of the employees shall be maintained in the HRM</span><a href="https://www.hrhelpboard.com/recruitment/recruitment-management-system.htm"><span style="font-weight: 400;"> </span></a><span style="font-weight: 400;">portal.</span></span></li>
<li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">All leaves should be applied on the HRM portal before proceeding on leave. In case of emergency when leave cannot be applied in advance, telephonic intimation to the immediate reporting manager should be done and it must be regularized within 2 days of resuming duty on the HRMS tool.</span></li>
<li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">There are 12 paid leaves on a yearly basis. It should be 6 casual leaves and 6 sick leaves and employees can only avail one leave a month, an exception should be given to employees on medical grounds and can avail more than one leave a month upon approval from the Department Head. It is meant to fulfill the objective of maintaining the work life balance.</span></li>
<li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">No leaves can be carried forward to next year neither leave encashment</span></li>
<li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Employees may apply for leave depending upon their leave balance available to their credit on the HRM portal.</span></li>
<li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">An employee can avail paid leave depending upon the leave balance available to employees. Also unpaid leave can be availed when the leave balance is exhausted and the employee is in need of leave on approval from the immediate manager, HOD and HR.</span></li>
<li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Employees joining during the course of the year shall be subject to receive Leave on a pro-rata basis in their leave account on the HRM portal.</span></li>
<li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">An employee shall not proceed on leave unless leave has been approved by the reporting manager.</span></li>
<li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">If an employee is absent continuously for 5 days beyond sanctioned leave with no information, in this case an employee shall be considered to have left his/her employment on one&rsquo;s free will. HR will take action in this case on a no call no show basis.</span></li>
<li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">In case of prolonged illness or leave of absence from work an employee is supposed to inform the immediate reporting manager at regular intervals about their condition and submit the medical documentation and most probable date of return. In the absence of any communication from employees, serious action can be taken by the company.</span></li>
<li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Leave without approval will be considered as leave without pay.</span></li>
<li style="font-weight: 400;" aria-level="2"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Leave for the coming year cannot be availed in the current year.</span></li>
</ul>
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<p><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong>Types of Leaves:</strong></span></p>
<p style="text-align: justify;"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">There are 3 different types of Leaves given. The leaves can be categorized as Casual leave , sick leave and leave without pay.</span></p>
<p style="text-align: justify;"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">However unpaid leave or leave without pay can be availed by an employee at the time of emergency but can only be approved by Department Head</span></p>
<ul>
<li style="list-style-type: none;">
<ul style="text-align: justify;">
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Casual Leave</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Sick Leave</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Leave without pay</span></li>
</ul>
</li>
</ul>
<p><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong>1.1 Casual Leave:</strong></span></p>
<ul style="text-align: justify;">
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Maximum 6 days of casual leave can be availed by an employee in a year.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Casual leave is paid leave.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Employees joining during the course of the year will be entitled for casual leave on a pro-rata basis.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Casual leave can be taken for a minimum of a day and can be extended based on Managers discretion.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Casual leave cannot be carried forward to next year.</span></li>
</ul>
<p><strong style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">1.2</strong><span style="font-weight: 400;"> </span><strong style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Process</strong><span style="font-weight: 400;"> </span><strong style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">for Casual Leave:</strong></p>
<p style="text-align: justify;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-weight: 400;">Casual leave applied by an </span><a href="https://www.hrhelpboard.com/recruitment-management-system/benefits-of-recruitment-management-system.htm"><span style="font-weight: 400;">employee on the HRM </span></a><span style="font-weight: 400;">portal. For approval, the leave notification will reach the immediate reporting manager. Once approved, approval notification will reach the employee and HR. Leaves are deducted from the leave balance from the employee's account and the latest balance updated on the HRM portal.</span></span></p>
<p style="text-align: justify;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong>2.1 Sick Leave:&nbsp;</strong></span></p>
<ul style="text-align: justify;">
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Maximum 6 days of casual leave can be availed by an employee in a year.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Sick leave is paid leave.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Employees joining during the course of the year will be entitled for casual leave on a pro-rata basis.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Sick leave can be taken for a minimum of a day and can be extended based on Managers discretion.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Sick leave cannot be carried forward to next year.</span></li>
</ul>
<h3 style="text-align: justify;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong>2.2 Process for Sick Leave:</strong></span></h3>
<h3 style="text-align: justify;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><span style="font-weight: 400;">Sick leave applied by an </span><a href="https://www.hrhelpboard.com/recruitment-management-system/benefits-of-recruitment-management-system.htm"><span style="font-weight: 400;">employee on the HRM </span></a><span style="font-weight: 400;">portal. For approval, the leave notification will reach the immediate reporting manager. Once approved, approval notification will reach the employee and HR. Leaves are deducted from the leave balance from the employee's account and the latest balance updated on the HRM portal.</span><span style="font-weight: 400;">&nbsp;&nbsp;</span></span></h3>
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<h3 style="text-align: justify;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong>3.1 Leave Without Pay:</strong></span></h3>
<ul style="text-align: justify;">
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">An employee can avail leave without pay in case the existing leave balance is exhausted and the employee is in need of leave due to unforeseen circumstances.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">In case no approval is taken for leave without pay, such absence of an employee will be considered as Leave of absence from work.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Disciplinary action will be taken in case of absence without approval.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">No salary would be given to employees for the day's leave without pay being available.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Once approved by the immediate reporting manager and department head, unpaid Leave can be availed by employees.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Leave will be updated as loss of pay&nbsp; and be considered as absent on the HRM portal.</span></li>
</ul>
<h3 style="text-align: justify;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong>Process for Availing Leave Without Pay:</strong></span></h3>
<ul style="text-align: justify;">
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Unpaid leave can be availed by an employee by sending an email to the department head for approval and copy HR</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Once approved by the immediate reporting manager and department head, leave can be availed by employees.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">Leave will be updated as absent on the HRM portal.</span></li>
</ul>
<h3 style="text-align: justify;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong>Extension of Leave:</strong></span></h3>
<ul style="text-align: justify;">
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">In case of extension of leave due to any unforeseen circumstances the employee must inform the reporting manager in advance; once extension of leave is approved by the reporting manager it is the manager's duty to inform HR. This is the case when leave extension has been told verbally or over the phone. It is the employee's responsibility to regularize leave on the HRM portal once an employee has resumed back on duty.</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">In case an employee overstays without approval it will be treated as absence from duty and disciplinary action will be taken against the employee.</span></li>
</ul>
<h3 style="text-align: justify;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong>Revision of the Policy:</strong></span></h3>
<p style="text-align: justify;"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">The company reserves the right to revise, modify any or all clauses of this policy depending upon demand of business.</span></p>
<h3 style="text-align: justify;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong>Explanation of Leave Policy:</strong></span></h3>
<p style="text-align: justify;"><span style="font-weight: 400; font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;">The HR department will be the sole authority to interpret the content of this policy.</span></p>
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<p style="text-align: justify;">&nbsp;</p>
<p style="text-align: justify;">&nbsp;</p>
<p style="text-align: justify;">&nbsp;</p>
<p><strong>Employee Acknowledgement:</strong></p>
<p>The undersigned employee acknowledges that he or she has read the leave policy and agrees to comply with all terms of the policy.</p>
<p><strong>Employee Name:&nbsp;</strong>{{employee:full_name}}<br /><strong>Employee ID:&nbsp;</strong>{{employee:hrm_id}}<br /><strong>CNIC:&nbsp;</strong>{{employee:cnic}}<br /><strong>Department:&nbsp;</strong>{{employee:department}}</p>
<p>&nbsp;</p>
<p><strong>Signature:</strong>&nbsp;___________________________&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</p>
<p><strong>Date:</strong>&nbsp;________________________</p>
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<p style="text-align: right;"><span style="font-family: tahoma, arial, helvetica, sans-serif; font-size: 10pt;"><strong><br />HR-LP-01-2</strong></span></p>